At the pontoon

Guests and visiting rowers

Type a visitor’s name at departure and go out, without adding them to the rower list. Their outings stay in the logbook and the statistics.

Where to find it

Boathouse › Start session and Management › Rowers; module to turn on in Management › Modules

Available since

v2.0 (October 2026)

Module to turn on

Guests. Turned on by the “Full club” profile and by an efa2 import that contains guests or names typed freely.

What it is for

Welcome a visiting rower, a friend on a taster session or someone from another club without creating a member each time. The name is typed at departure, and that is all.

The guest’s outings stay in the logbook. The record can be completed later or turned into a member.

In the app

“A name typed at departure creates a “guest” record hidden from the rower list; its outings stay in the logbook and the record can later be completed or turned into a member.”

What the pontoon sees

• In the “Rowers” or “Cox” field, a name that matches nobody is offered as “Add “…” as a guest”. In the crew, the guest appears with “(guest)” after their name.
• A name that is a member’s picks that member. The comparison ignores accents, capital letters and extra spaces. Typing a guest’s name again gives the same guest back, even if the record has been archived.
• A guest has no level to check: a boat’s minimum level never warns or blocks because of a guest.
• Guests are not offered in the list of rowers: to take one out again, type their name again.

How to use it

1. Turn on the module: Management › Modules, with the admin password, then “Guests”.
2. At departure, in the “Rowers” field (or “Cox”), type the visitor’s name and choose “Add “Name” as a guest”. The guest record is created when the outing starts.
3. The “Log past outing” and “Edit outing” forms work the same way.
4. To see the guests, open Management › Rowers and choose “Guests” in the list next to “Rowers”: the number of guests is shown, for example “Guests (3)”.
5. To complete a guest’s record or make them a member, click the pencil, then set the “Status” to “Member”. The guest then joins the list of rowers.

Limits and details

• The “Status” of a rower can be “Member”, “Guest” or “Other”. To fill in more than the name (email, licence number, birth date…), turn on the Full member profile module. See Full member profile.
• In the statistics, the “Guests” report counts the guests’ participations per month, the number of different guests and their share of the club’s activity; it needs the module. “Outings per rower” can be filtered by status. The “Active members by gender and age” report counts members only. See The 29 statistics reports.
• A guest is never suggested as captain, but can be named by hand.
• The configuration export (Management › Miscellaneous settings › “Export all data”) leaves the guests out: it only contains the club’s members.
• Names typed freely in efa2 become guests on import, and so does a name that matches several records. The “Guest” status is exchanged in both directions, and the import turns the module on. See Switching from efa2, and back.
• Turning the module off stops new guests being created. The guests that already exist stay in Management › Rowers and in the logbook. See Rowers, boats and routes.

All features